At a Glance
40+ yrs
Hundreds
Hours → Min
5 countries
Hundreds of orders a day — and hours of manual entry to match
ZXY International receives hundreds of buyer orders every day, arriving as large, complex PDF files. Each order required manual re-entry — a team member would sit and type out every style, quantity, delivery date and destination by hand.
With up to 200 styles in a single order, this wasn’t just slow — it was unsustainable. And because teams could only keep up with the most urgent orders, many styles were entered incompletely, leading to data errors that caused downstream problems in production and fulfilment.
- Hundreds of buyer orders arriving daily as multi-page PDFs
- Manual re-entry required for every order — hours of dedicated time per day
- Up to 200 styles per order — impossible to enter fully under time pressure
- Incomplete entries causing downstream errors in production
- Teams prioritizing by urgency — less urgent orders frequently delayed or missed
- No automation — every new order format required the same manual effort
Intelligent extraction — any format, any volume, in minutes
Axind AI-Order-Importer was implemented to create a single automated data input process, regardless of the buyer’s format. With a simple drag-and-drop, the system extracts relevant information from complex, non-standard PDFs and delivers it in a format that integrates directly into ZXY’s system.
The learning curve was minimal. Setup was straightforward. And the accuracy — which has continued to improve over time — meant the team could trust the output without spending time rechecking every entry.
- Axind AI-Order-Importer processing all incoming buyer orders automatically
- Format-agnostic extraction — handles PDFs, Excel and non-standard layouts
- Simple drag-and-drop interface — minimal training required
- Data structure normalization preparing orders directly for the production system
- Accuracy that minimizes human error and continues to improve over time
- Dramatic reduction in order-to-production kickoff time
“The AI-Order-Importer has been a game-changer for us at ZXY International. With hundreds of orders daily, we used to spend hours manually pulling details from PDFs. Now, the system does this in minutes, pulls order information from large files and integrates it perfectly into our system. What used to take hours now takes minutes, allowing our team to focus on more important tasks — which has made a positive impact on our overall efficiency. The accuracy is excellent, which has improved over time, and setup was easy, requiring minimal training. This tool has saved us countless hours and reduced data entry errors.”
Before Axind
- Manual re-entry of every buyer order — hours per day
- Up to 200 styles per order typed by hand
- Errors from rushed or incomplete entries
- Urgent orders prioritized — others delayed
- New formats required same manual effort
- Team time consumed by data administration
After Axind
- AI-Order-Importer processing all orders automatically
- Drag-and-drop extraction in minutes regardless of format
- High accuracy — data integrity maintained throughout
- All orders processed equally, regardless of volume
- Any format handled automatically — PDF, Excel, non-standard
- Team free to focus on sourcing and customer work
Countless hours saved. Errors eliminated. Team freed up.
After implementing Axind AI-Order-Importer, ZXY International’s buying team no longer spends their days typing. The large buyer orders that used to slow production kickoff are now processed within minutes. Accuracy is excellent and improving. And the team has their time back.